Privacy Policy
Last Updated: September 2026
This Privacy Policy explains how ZM Softwares ("we", "us", or "our") collects, uses, stores and protects information when you visit zmsoftwares.com or use our online tools, software and related services.
1. Information We Collect
Depending on how you use our website and tools, we may collect the following types of information:
- Account information: information such as your name, email address and other details you provide when creating or using an account.
- Document information: information you enter into our document tools, which may include business details, customer or supplier details, item descriptions, prices, tax information, notes, uploaded logos or other document content.
- Contact information: information you provide when contacting us, requesting support, booking a demo or making an enquiry.
- Technical information: information that may be collected automatically, such as IP address, browser type, device information, referring pages, pages visited and basic usage or security logs.
2. How We Use Information
We may use information collected through our website and services to:
- operate and provide our website, tools and software;
- create, save, retrieve or display documents when you use features that require storage;
- send document links, QR codes, service emails or other requested information;
- provide account access and the My Documents feature where available;
- respond to enquiries, support requests and demo requests;
- improve functionality, usability and performance;
- monitor security, prevent abuse and troubleshoot technical issues; and
- understand general website usage and traffic trends.
3. Document Storage and Email Features
Some ZM Softwares tools can be used without creating a full account, while other features may allow you to save a document, receive a document link by email, access saved documents later, or use the My Documents area.
When you choose a feature that saves, emails or retrieves a document, the information required for that feature may be transmitted to and stored on our servers so that the requested service can be provided.
You should avoid entering unnecessary sensitive personal information into business documents. You are responsible for ensuring that you have the right to provide any customer, supplier, employee or third-party information that you enter into our tools.
4. Cookies and Similar Technologies
We may use cookies and similar technologies for essential website functions, user preferences, security, analytics and service improvement. Some third-party services used on the website may also place cookies or use similar technologies in accordance with their own privacy policies.
Where required by applicable law, we may ask for consent before using non-essential cookies or technologies.
5. Analytics and Third-Party Services
We may use third-party services to help us operate, measure and improve the website. These services may process limited technical or usage information according to their own terms and privacy policies.
We may use Google services such as Google Analytics and, if advertising is enabled on the website, Google AdSense or related advertising technologies. Where applicable, Google and its partners may use cookies or similar technologies for measurement, advertising and personalization subject to user consent requirements and Google's policies.
You can learn more about Google's privacy practices and advertising controls through Google's own privacy and ads settings pages.
6. Data Retention
We retain information only for as long as reasonably necessary for the purpose for which it was collected, to provide requested services, maintain records, resolve disputes, improve security, or comply with applicable legal obligations.
Retention periods may vary depending on the type of information and the feature being used. Saved documents or account-related information may remain available until they are deleted, expire under the relevant service rules, or are removed as part of routine system management.
7. Data Security
We take reasonable technical and organizational measures to protect information against unauthorized access, loss, misuse or alteration. However, no internet transmission, website or storage system can be guaranteed to be completely secure.
Users are responsible for protecting their account credentials and for using appropriate care when sharing document links or other information generated through our tools.
8. Sharing of Information
We do not sell personal information to advertisers.
We may share limited information with service providers that help us operate the website, send emails, host systems, analyze usage, provide security or perform other necessary technical services. We may also disclose information where required by law or where reasonably necessary to protect our rights, users or services.
9. Your Privacy Rights
Depending on your location and applicable law, you may have rights relating to your personal information, which may include requesting access, correction or deletion.
To make a privacy-related request, contact us using the email address below. We may need to verify your identity before completing certain requests.
10. Third-Party Links
Our website may contain links to third-party websites or services. ZM Softwares is not responsible for the privacy practices, security or content of websites operated by third parties. We recommend reviewing their privacy policies separately.
11. Children's Privacy
Our business tools and software are not specifically directed to children. If you believe a child has provided personal information to us inappropriately, please contact us so we can review the matter.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, technologies, legal requirements or business practices. The latest version will be posted on this page with an updated revision date.
13. Contact Us
If you have questions about this Privacy Policy or would like to make a privacy-related
request, contact:
ZM Softwares
Email: info@zmsoftwares.com